Extras requested on the day become invoiced by the end of the week.
Grounds maintenance and landscaping contracts run heavy on ad-hoc requests from residents' associations, site managers and passers-by. Operatives usually just do it — and the extra never leaves the van.
- Waiting time — permit delay£1,480Needs evidence
- Failed access — lock-out£350Ready to submit
- Additional labour — site cond.£1,800Under review
- Extra visit — variation£900Approved
The commercial events happening on your sites right now.
Every one of these is a chargeable event. Rekkord captures them at source and prices them against your contract.
Residents' association asks for extra hedge cut.
Fallen branch clearance outside PPM scope.
Non-scope waste removal from grounds.
Ad-hoc weed treatment on private paving.
Extra cut requested before an event.
Locked estate gate — no access at scheduled time.
| Event | Client / Site | Type | Value | Status |
|---|---|---|---|---|
Materials uplift — premium fixtures, Halcyon | Halcyon — Pinnacle House | Additional materials | £670 | Draft |
Waiting time — permit delay, Brightwater | Brightwater — Main Hospital | Waiting time | £1,480 | Needs evidence |
Failed access — Oxford St lock-out | Meridian — Oxford St Flagship | Failed access | £350 | Ready to submit |
Additional labour — changed site conditions | Northgate — Milton Keynes DC | Additional labour | £1,800 | Under review |
Damage — client forklift struck bollard | Northgate — Milton Keynes DC | Damage / incident | £1,450 | Submitted |
Rework — incorrect client spec, Waterloo | Kingsford Rail Infrastructure | Rework | £2,400 | Under review |
Every open claim, tracked to payment.
- Materials uplift — Halcyon£670Today
- Missed attendance — Meridian£2901d
- Waiting time — Brightwater£1,4801d
- Failed access — Oxford St£3502d
- Additional labour — Northgate£1,8006d
- Rework — Kingsford Rail£2,40012d
- Damage — Pinnacle£1,4504d
- Variation — Meridian T3£3,250Paid 3d
- Extra visit — Halcyon£900Invoice raised
From site capture to invoice, in four steps.
- 1Team lead captures on the van
Before / after photo, GPS, requester name captured in 30 seconds.
- 2AI drafts chargeable-extras summary
Priced against the schedule of rates for the contract.
- 3In-app signed acceptance
Client rep signs on the operative's phone — audit-proof.
- 4Invoice the same week
Extras flow into the weekly billing run, not the end-of-month scramble.
Why landscaping & grounds teams choose Rekkord.
Extras that used to leak as goodwill become tracked, priced and invoiced.
30-second capture on the van — no site diary, no end-of-day paperwork.
Photo evidence + signed instruction attached to every extra.
See yield performance across every estate, every contract, in one dashboard.
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See Landscaping & grounds recovery in action.
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